Automatic translation project management software

The fast pace of an increasingly global and competitive world requires us to create and manage translation projects in an agile manner.

Projects that not only grow in number, but also in complexity, working for clients who are more demanding in our response times and in the quality of the work delivered.

In addition, in order to be able to offer a competitive price, we have to manage ever-tighter profit margins.

Automated translation project management

Gespoint Autopilot is a powerful translation project management software that allows you to fully automate the management of a project, from the quote to the invoicing to the client.:

The tasks that Gespoint Autopilot performs automatically are:

1. Automatic creation of quotes or multi-language projects, applying predefined sales rates according to language, job, client, etc.
   
2. Automatic selection of the best vendors for each task, based on multiple criteria:
   • Best price
   • Best rating
   • Regular vendors
   • Favorite vendors
     
3. Sending the quote to the client
   
4. Sending reminders to the client for acceptance of the quote
   
5. When the client accepts the quote, it automatically creates the associated project and notifies the project manager.
   
6. Automatic sending of availability queries to all selected vendors
   
7. When the vendor accepts the job, it associates the vendor with the task, sending the required files to do the job, automatically creating and sending the purchase order.
   
8. When the vendor completes the job, it automatically generates the purchase order and, if applicable, the purchase orders for the dependent tasks in the workflow defined by the company.
   
9. When the job is finished and reviewed, it automatically sends the destination files and the invoice to the client.
   
10. Periodically reminds the client of the invoices that are pending collection

By activating all of Gespoint Autopilot‘s automation options, the manual tasks involved in managing a translation project are reduced to just two steps:

1 – Make a quote for the client

2 – Marking the invoice as collected when the client pays

All other intermediate tasks are performed fully automatically by Gespoint Autopilot.

Automating a job is synonymous with productivity

Request a no-obligation demonstration of Gespoint Autopilot today and increase the profitability of your translation company.