BUSINESS MANAGEMENT SOFTWARE
Translation agency management software
Gespoint BillWords is the all-in-one platform to run a translation or interpreting company: quotes, projects, vendors, quality, CRM, invoicing, accounting and collections, in a single cloud system built exclusively for language service providers.
500+
translation companies use our software
15+
countries
12+
years specialized in translation companies
#1
in Spain, the market leader
Why translation agencies need specialized management software
A translation agency is not a typical business. You quote by word count and fuzzy match bands, work with dozens or hundreds of freelance linguists, manage multiple language pairs per project, coordinate reviews and deadlines across time zones, and invoice clients and vendors in different currencies.
Most agencies try to cover this with spreadsheets, a generic accounting package and a separate CRM. The result is double data entry, errors in quotes and invoices, little visibility over margins and project managers who spend more time on admin than on clients and quality. Translation agency management software brings all of this into one system designed around how agencies actually work.
Everything your agency needs, in one platform
Quotes and projects
Create quotes from CAT tool analyses in seconds, apply each client’s rates automatically and turn accepted quotes into projects with one click.
Vendor management
Find the right linguist by language pair, specialization, rates, availability and quality rating, and send purchase orders automatically.
Quality and ISO
Rate every task, manage claims and keep the records you need for ISO quality standards.
CRM and sales
Client history, sales opportunities and email campaigns, connected to your quotes, projects and invoices.
Invoicing, accounting and collections
Invoices, payments, accounting entries, cash flow and payment reminders, generated from your project data.
Client and vendor portals
Branded portals where clients request quotes and download translations, and vendors accept jobs, upload files and invoice you.
Automation that sets BillWords apart
With Autopilot, a translation project runs itself, from vendor selection to invoicing and payment reminders: your team goes from 11 manual steps to just 2. Add Autoservice, and clients create their own quote and pay online on your website, so a project can go from order to payment with no manual steps at all.
BillWords compared with the usual alternatives
| Spreadsheets + accounting software | Generic ERP | Gespoint BillWords | |
|---|---|---|---|
| Quotes by word count, match bands and language pairs | ✕ | ✕ | ✓ |
| Vendor database with rates, availability and quality ratings | ✕ | Partly | ✓ |
| Projects connected to invoicing and accounting | ✕ | ✓ | ✓ |
| CRM connected to quotes and projects | ✕ | Partly | ✓ |
| Automation from quote to payment | ✕ | ✕ | ✓ |
| Client self-service quotes and online payment | ✕ | ✕ | ✓ |
| Interpreting projects and equipment rentals | ✕ | ✕ | ✓ |
| Query your data with AI assistants (MCP) | ✕ | ✕ | ✓ |
Connected to the tools you already use
BillWords integrates with more than 20 tools: CAT tools such as RWS Trados, memoQ and Phrase, cloud storage, online payments with PayPal and Stripe, automation platforms such as Zapier and Make, and AI assistants such as Claude and ChatGPT.
Cloud-based and secure
Nothing to install: your team, clients and vendors work from any device. Your data is hosted on certified European infrastructure, with automatic backups, granular user permissions and GDPR compliance built in.
“With Gespoint BillWords we finally have a system that adapts to the way we work. We now work better, more comfortably and with fewer errors.”
Verónica González, Managing Director, Trayma Traducciones
Frequently asked questions
What is translation agency management software?
It is software that manages the business side of a translation or interpreting company in one place: quotes, projects, vendors, quality, clients, invoicing, accounting and collections. It replaces the mix of spreadsheets, generic accounting tools and separate CRMs that many agencies use.
Is BillWords a CAT tool or a TMS?
BillWords is not a CAT tool. Your linguists keep translating in their usual tools, such as Trados, memoQ or Phrase, and BillWords imports their analyses to create quotes and projects automatically. It manages the business and the project workflow around the translation.
Does it work for interpreting companies too?
Yes. BillWords manages interpreting projects and also includes stock, rental and logistics management for interpreting booths and AV equipment.
Can I work in several currencies?
Yes. You can quote, invoice, pay and account in any currency, with prices per client and vendor in their own currency and automatic recording of exchange rate differences.
Do I need to install anything?
No. BillWords is a cloud-based SaaS platform that works from any browser on Windows, Mac, Linux, tablets and phones.
How can I see it working?
Request a free demo and we will show you BillWords with workflows similar to your own.
See how BillWords would run your translation agency.